|
|
League Finance
How it all works.
On this page:
Financial News
|
Fee Structure
|
Financial Aid
|
Refunds and Reimbursements
|
Fundraising
|
Donations
|
Frequently Asked Questions |
Team Treasurers
Related:
League Documentation
|
About LYSL - Administration
 FINANCIAL
NEWS
 FINANCE
NOTICE
-
FINANCIAL AID DEADLINE WAS MAY 1ST; APPLICATIONS WILL NO
LONGER BE ACCEPTED FOR CONSIDERATION.
FINANCE
NOTICE
-
2008 Registration Financial Aid - As
described in the spring newsletter, the
application period for registration
financial aid closed May 1. Letters to all
applicants who had submitted registration
financial aid applications through May 1st
were mailed out May 3rd to
provide notice of the equal share amount the
league was able to award towards their
child?s 2008 registration fees and the
balance due that must be paid prior to May
31. All financial aid applicants should
return the amount due as soon as possible to
complete the registration of their player
Welcome to LYSL. This page was created to help
explain the financial process and policies of the league, what the money is
used for to the benefit the players, and answer commonly asked questions.
(posted 5/13/08)
Below are explanations of league
fee structures, financial aid options,
refund and reimbursement requests,
fundraising, and donations. This should address most questions on these areas.
A new webpage for Team Treasurers
has been created also.
When it comes to money, even in a
non-profit organization such as LYSL, there are always many questions about
finances. Some of the more frequently asked questions should be answered on
this page. If not, please let us know. We are here to help.
CONTACT:
Director of Finance, at finance@lysl.org call 925-461-7570,
2#.
CONTACT:
High Comp Treasurer, at
hctreasurer@lysl.org call 925-461-7570,
2#.
Get Adobe Reader to view .pdf files *FREE*
FEE
STRUCTURES
There are two basic types of fees the league
charges its players. Every player must pay a league registration fee. Player
in the High Comp program pay an additional fee. Both fees are described below. Keep in mind that
the
specific amount of these fees is subject to change each year based on
estimated costs during the budget process at the beginning of the fiscal
year. The league does attempt to keep the cost to the members
low, while maintaining enough available funds to provide sufficient resources
to teams to play and enjoy the games.
Registration fees are charged to every player upon registration
into the league. The amount is typically determined during the league's
budget process before the registration event. It is based on the costs
of the programs and administration expenses of previous years and an estimation of the expenses for the upcoming year. Budgeting is
not an exact science by any means, but based on educated estimates.
High Comp fees are paid by member families for each player that accepts a position on
an LYSL High Comp team. This fee covers some of the extra expenses that
the high comp program incurs. Such fees may include hiring consultants
for coach training, lights for fields, high comp training,
and other such resources.
FINANCIAL
AID
In order to provide soccer to players in
all economic situations, the league budgets two small funds for families to
apply for financial aid. These funds are limited, so not all requests may be
honored. To request to participate in the financial aid program, please
complete the appropriate form below or contact the Director of Finance at 461-7570, 2#,
finance@lysl.org or
write to that person at the league PO Box 881, Livermore. There is a
deadline to apply before the available funds are distributed, so check the
dates for the current year. Once the funds have been distributed, no more
requests will be honored in the same year. Be aware the approval of
financial aid for registration does not guarantee approval of a request for
High Comp aid; and visa-versa.
Registration
Aid:
Every player participating in the league must pay a registration fee. This
fund exists to help members with the costs of basic registration into the
league. Recipients of this fund are required to come to an agreement for a
payment plan to reimburse the funds or be available to work for the league
on an hourly basis as reimbursement of the funds received. The league
Registration Financial Aid form is required to be filled out completely and
turned in prior to the deadline to be considered.
|
Document |
Link |
Description |
|
Registration
Financial Aid |
Policy
(.pdf)
App
(.pdf) |
This document serves as reference material for individuals who
wish to have their registration expense refunded by LYSL. (updated
02.01.06)
This
is the form to use for financial aid requests. (updated
02.01.06) |
High Comp Aid:
The purpose of this fund is to assist families that are selected to
participate in the high comp program that have limited financial means.
The league High Comp Financial Aid form is required to be filled out
completely and turned in prior to the deadline to be considered. This form
is different than the Registration Aid form.
|
Document |
Link |
Description |
|
High Comp
Financial Aid |
Policy
(.pdf)
App
(.pdf) |
This document serves as reference material for individuals who
wish to have their registration expense refunded by LYSL. (updated
02.01.06)
This
is the form to use for financial aid requests. (updated
02.01.06) |
REFUND
AND REIMBURSEMENT REQUESTS
REGISTRATION REFUNDS -
The league understands that situations arise
where a player can not play this season. Requests for
registration refunds must follow the steps below to better serve our
members. Keep in mind that some registration fees outlined in the policy
are not refundable and that no registration refund requests submitted
after August 1 will be processed.
1.
Read the Registration
Refund Policy (listed below)
2. Read the policy
and follow the instructions
3. Mail
or email in the request as listed on the
form below to the
Director of Finance (finance@lysl.org),
PO Box 881, Livermore, CA 94551-0881, ATTN: Director of Finance.
|
Document |
Link |
Description |
|
Registration Refund Policy |
(.pdf) |
This document serves as reference material for individuals who
wish to have their registration expense refunded by LYSL.
(updated 06.26.03) |
|
Registration Refund Request Form |
(.pdf) |
This is the form to use for registration refund requests,
donations/sponsorship to a team or the league. (updated 5.14.05) |
HIGH COMP FEE REFUNDS -
Requests for high comp fee refunds must follow
the steps below to be considered. Keep in mind that some high comp fees
are not refundable as some monies are not refundable to the league at
various points in the season.
-
Mail
or email in the request for the refund to the High Comp Treasurer (hctreasurer@lysl.org),
PO Box 881, Livermore, CA 94551-0881, ATTN: High Comp Treasurer.
|
Document |
Link |
Description |
|
High Comp
Fee Refund |
Policy
(.pdf)
Form
(.pdf) |
Application
under
revision
This is the form to use for registration refund
requests, donations/sponsorship to a team or the league.
(updated 1.24.06) |
COACH LICENSE/TRAINING REIMBURSEMENT -
LYSL
offers support for its coaching staff getting better trained. This
includes helping cover the costs of some coaching licenses.
It is ALWAYS recommended to ask for approval prior to incurring the
cost.
-
Mail
or email in the request for the refund to the Director of Finance (finance@lysl.org),
PO Box 881, Livermore, CA 94551-0881, ATTN: Director of Finance.
|
Document |
Link |
Description |
|
PIM 02-06 Coach
Training
Reimbursement |
(.pdf) |
This is the form to use for registration refund requests,
donations/sponsorship to a team or the league. (updated
5.14.05) |
OTHER REIMBURSEMENTS -
Sometimes there are reimbursements that are appropriate for
consideration that are not covered by specific policy. For those
occasions, a reimbursement can be requested, but as always, there is no
guarantee that it will be approved. It is ALWAYS recommended to ask for
approval prior to incurring the cost.
-
Mail
or email in the request for the refund to the Director of Finance (finance@lysl.org),
PO Box 881, Livermore, CA 94551-0881, ATTN: Director of Finance.
Include the reason for
the request, Provide the name, address, email, and phone number of
the person making and receiving the reimbursement. Receipts/proof of
expense required with the request.
|
Document |
Link |
Description |
|
Reimbursement |
Policy
(.pdf)
Form
(.pdf) |
This document serves as reference material for organizations
or individual who wish to have their expenses reimbursed by
LYSL. (updated 02.26.03)
Form
under
revision |
FUNDRAISING
Teams often do fundraising events to help cover the costs of the team and
tournaments. ALWAYS make sure that fundraisers are appropriate for youth and
covered by our insurance policy (insurance@lysl.org).
Even car washes and other typical events must get insured by the league
before their are held.
|
Document |
Link |
Description |
|
Endorsement |
Policy
(.pdf) |
This
document serves as reference material for external organizations or
individuals who wish to have their functions, events, images, or
other interest endorsed by LYSL. (updated 02.26.03) |
|
Fundraising |
Policy
(.pdf) |
This document serves as
reference material for teams that wish to hold a fundraising
activity to generate funds for soccer activities. (updated 05.30.03) |
DONATIONS
The league accepts donations to the teams and/or league. When a team
receives a donation, they must file the form below with the payment to the
league. Once it has been processed, the team receives a check from the
league and the donor gets an official acknowledgement letter that their
donation has been received. When that letter, the donor can take a tax
deduction (as per IRS rules) for their donation.
For donations directly to the league for league (as opposed to a specific
team) use, please contact the Fundraising (fundraising@lysl.org or 925-461-7570,
2#) directly.
|
Document |
Link |
Description |
|
Donations |
Policy
(.pdf)
Form
(.pdf) |
policy under
revision
Money
that is donated to a team
must be funneled through the league for it to be a legal tax
deduction. Upon receipt, the donor will get an acknowledge
letter as proof of donation and the team will be issues the
funds in by league check. (updated 01.25.06)  |
FREQUENTLY
ASKED FINANCIAL QUESTIONS
Question: How much does it
cost to register for the league?
Reply: The league's registration
process is listed on the ABOUT LYSL page. The NEWS page has the current year's registration details
and fees. The fees are subject to
change from year to year, depending on estimated costs of the league for that
year. Once they are set, those are the amounts for the rest of the season.
Question: Is there a
discount when registering more than one player?
Reply: At this time there is no a
discount for registering more than one player.
Question: What do the fees
pay for?
Reply:
Registration fees are set based on the estimated costs of the playing programs
and the administration of the league. This includes the CYSA fees for players,
equipment and maintenance, referee fees, field rental, balls, Technical
Director, and other typical organizational costs. High Comp fees cover high comp
specific costs such as lighting, field, and equipment. For a peek into overall
league costs, check out the league expenses recently (click
here).
Question: What is
Financial Aid and how can I apply?
Reply:
Registration Aid can be applied for at the registration event or by downloading
the form from the website and turning it in by the form's listed deadline.
[This page was last updated:
Wednesday, May 14, 2008 11:26 AM
]
|
|
